CIP Information Lifecycle Management 3

Question 1

In information lifecycle management, what is the purpose of a 'file plan'?

Accepted Answer

A classification scheme that organizes records into categories with assigned retention periods

Answer

A file plan is a classification tool that organizes records into logical categories or series and links each category to its applicable retention period and disposition instructions.

Question 2

Which of the following represents an 'active' record in the information lifecycle?

Accepted Answer

A personnel file for a current employee used regularly by HR

Answer

An active record is one currently used in day-to-day business operations; a current employee's personnel file accessed regularly by HR is a classic example.

Question 3

What is the primary risk of retaining records beyond their required retention period without justification?

Accepted Answer

Increased storage costs and heightened legal liability exposure in discovery

Answer

Keeping records beyond their required retention period increases storage costs and expands the pool of potentially discoverable information in litigation, raising legal liability.

Question 4

Which type of disposition authority must typically be obtained before an organization can destroy government records?

Accepted Answer

Formal authorization from a records authority or oversight body

Answer

Government records typically require formal authorization from a designated records authority or oversight body (such as NARA in the US) before they can be legally destroyed.

Question 5

What does 'information obsolescence' mean in the context of the information lifecycle?

Accepted Answer

Information that has lost its value and utility for the purpose for which it was created

Answer

Information obsolescence refers to information that is no longer relevant or useful for its intended purpose, which may trigger disposition actions even if the formal retention period has not yet expired.

(CIP) Certified Information Professional Practice Test

(CIP) Certified Information Professional Practice Test

CIP Information Lifecycle Management 3