CDT Records Management & Compliance 2

Question 1

Under the Federal Records Act, what is the primary obligation of federal agencies regarding records?

Accepted Answer

Make and preserve records documenting agency activities

Answer

The Federal Records Act requires agencies to make and preserve records that document the organization, functions, policies, decisions, procedures, and transactions of the agency.

Question 2

Which retention trigger is most appropriate for contracts and agreements?

Accepted Answer

Expiration or termination of the contract

Answer

Contract retention periods typically start from the expiration or termination of the agreement, not from the date it was signed.

Question 3

What does 'vital records' mean in the context of records management?

Accepted Answer

Records essential to resume operations after a disaster

Answer

Vital records are those essential to an organization's ability to resume or continue critical operations following a disaster or emergency.

Question 4

A company receives an IRS audit notice. Which action best reflects proper legal hold practice?

Accepted Answer

Suspend normal retention schedules for relevant financial records

Answer

A legal hold requires suspending normal retention and destruction schedules for records relevant to anticipated or ongoing litigation or investigations.

Question 5

What is the purpose of a records management audit?

Accepted Answer

To assess compliance with the records management program and identify gaps

Answer

A records management audit evaluates whether the organization's records practices comply with policies, regulations, and the retention schedule.

(CDT) Certified Document Technologist Practice Test

(CDT) Certified Document Technologist Practice Test

CDT Records Management & Compliance 2