CDT Document Lifecycle Management

Question 1

What is the first phase in the document lifecycle?

Accepted Answer

Creation

Answer

Archival

Answer

Destruction

Answer

Retrieval

Question 2

Why is version control important in document management?

Accepted Answer

It tracks changes and maintains document accuracy

Answer

It allows duplicate documents.

Answer

It ensures outdated versions are used.

Answer

It prevents access to documents.

Question 3

Which phase involves moving documents to long-term storage?

Accepted Answer

Archival

Answer

Review

Answer

Editing

Answer

Approval

Question 4

What is the final step in the document lifecycle?

Accepted Answer

Destruction

Answer

Storage

Answer

Creation

Answer

Distribution

Question 5

How does metadata support document lifecycle management?

Accepted Answer

By identifying the document's key attributes for management

Answer

By encrypting document content.

Answer

By hiding the document's location.

Answer

By limiting search capability.

Question 6

What role does access control play in document lifecycle management?

Accepted Answer

It restricts document access to authorized users

Answer

It allows universal access.

Answer

It improves collaboration without security.

Answer

It deletes unauthorized documents.

Question 7

Which tool helps automate document lifecycle management tasks?

Accepted Answer

Document Management System (DMS)

Answer

Spreadsheet software

Answer

Email client

Answer

Text editor

Question 8

Why is auditability important in the document lifecycle?

Accepted Answer

To maintain transparency and accountability

Answer

To increase document size.

Answer

To reduce storage capacity.

Answer

To delete documents automatically.

Question 9

What does retention policy determine?

Accepted Answer

Retention policy sets the duration documents are stored

Answer

Document file format.

Answer

Storage encryption type.

Answer

Access permissions only.