CDT Document Imaging & Digital Storage

Question 1

What is the primary benefit of digital document imaging?

Accepted Answer

Improves accessibility and reduces physical storage needs

Answer

Increases paper usage.

Answer

Eliminates the need for data security.

Answer

Requires no training.

Question 2

Which file format is most commonly used for scanned document storage?

Accepted Answer

PDF

Answer

DOCX

Answer

JPEG

Answer

MP4

Question 3

Why is indexing important in digital storage systems?

Accepted Answer

It enables efficient document retrieval

Answer

It reduces file size.

Answer

It increases scanning time.

Answer

It prevents data sharing.

Question 4

What is OCR in the context of document imaging?

Accepted Answer

Optical Character Recognition

Answer

Online Character Reading

Answer

Operational Copying Resource

Answer

Output Control Register

Question 5

Which of the following enhances document security in digital storage?

Accepted Answer

Encryption

Answer

Compression

Answer

Indexing

Answer

Resizing

Question 6

What is the function of a document management system (DMS)?

Accepted Answer

To manage digital document workflows

Answer

To print documents

Answer

To shred paper files

Answer

To convert PDFs to videos

Question 7

What role does metadata play in digital storage?

Accepted Answer

Provides searchable document attributes

Answer

Slows down searches

Answer

Creates duplicate files

Answer

Deletes unused files

Question 8

Why is version control important in document imaging?

Accepted Answer

To maintain document accuracy and history

Answer

To reduce file sizes

Answer

To avoid unauthorized printing

Answer

To convert files to audio

Question 9

How does cloud storage benefit digital document management?

Accepted Answer

Enables remote access and backup

Answer

Increases physical storage needs

Answer

Reduces document availability

Answer

Requires physical servers at all times