CDT Document Lifecycle Management 3

Question 1

Which metadata element is most critical for triggering the correct retention period for a financial document?

Accepted Answer

Record category or type

Answer

The record category or type maps the document to the applicable retention rule in the records schedule.

Question 2

A company transfers inactive records to a low-cost storage facility while retaining the ability to retrieve them. This practice is known as:

Accepted Answer

Off-site storage

Answer

Off-site storage moves inactive records to a secondary location that is less expensive than primary office space while maintaining retrievability.

Question 3

What distinguishes a 'record' from a 'non-record' in the context of document lifecycle management?

Accepted Answer

Records document official business transactions or decisions; non-records are transitory or convenience copies

Answer

Records have enduring business, legal, or evidential value, while non-records such as drafts, duplicates, and routing slips are transitory in nature.

Question 4

Which concept ensures that document management systems capture the context in which a record was created?

Accepted Answer

Provenance

Answer

Provenance preserves information about the origin and context of a record, ensuring its authenticity and proper interpretation.

Question 5

An organization uses a tiered storage strategy that automatically moves documents from fast SSD storage to slower, cheaper media as they age. This is an example of:

Accepted Answer

Information lifecycle management (ILM)

Answer

Information lifecycle management (ILM) automates the migration of data across storage tiers based on age, access frequency, or business value.

(CDT) Certified Document Technologist Practice Test

(CDT) Certified Document Technologist Practice Test

CDT Document Lifecycle Management 3