CAP Meeting and Minutes Management 3

Question 1

What is an 'action item' in the context of meeting minutes?

Accepted Answer

A specific task assigned to a named person with a due date

Answer

An action item is a specific task assigned to a named individual with a deadline, creating clear accountability for follow-through after the meeting.

Question 2

In American parliamentary procedure, what does 'tabling' a motion mean?

Accepted Answer

Postponing consideration of the motion indefinitely

Answer

In American parliamentary procedure, tabling a motion sets it aside indefinitely, effectively postponing or killing the motion without a direct vote on its merits.

Question 3

Which document should be reviewed at the beginning of each meeting to ensure accountability for prior commitments?

Accepted Answer

The minutes from the previous meeting

Answer

Reviewing the previous meeting's minutes at the start of a new meeting ensures that action items are followed up on and provides continuity of business.

Question 4

What is a 'consent agenda' in a formal meeting?

Accepted Answer

A group of routine items approved together in a single vote without individual discussion

Answer

A consent agenda bundles routine, non-controversial items for a single vote, saving meeting time by eliminating discussion on predictable administrative matters.

Question 5

When a meeting must be postponed, what is the administrative professional's first responsibility?

Accepted Answer

Reschedule the room and notify all participants promptly

Answer

The administrative professional should immediately notify all participants and reschedule the meeting space to minimize disruption and allow everyone to adjust their schedules.

CAP - Certified Administrative Professional Practice Test

CAP - Certified Administrative Professional Practice Test

CAP Meeting and Minutes Management 3