VA Notary Notary Journals and Record Keeping 2

Question 1

Under Virginia remote online notarization (RON) law, what record must a notary keep of each RON session?

Accepted Answer

An audio-visual recording of the entire session

Answer

Virginia RON law requires the notary to retain an audio-visual recording of each remote notarization session.

Question 2

How long must a Virginia RON notary retain audio-visual recordings of sessions?

Accepted Answer

10 years

Answer

Virginia RON regulations require audio-visual recordings to be retained for at least 10 years.

Question 3

A Virginia notary's journal entries should be made:

Accepted Answer

At the time of or immediately after each notarial act

Answer

Journal entries should be made contemporaneously — at or immediately after the notarial act — to ensure accuracy.

Question 4

When a signer requests to see the journal entry related to their notarization, a Virginia notary should:

Accepted Answer

Allow inspection of the specific entry related to their document only

Answer

A signer may be shown only their own entry; the notary should protect other signers' private information in the journal.

Question 5

What should a Virginia notary do with their journal when their commission expires or they resign?

Accepted Answer

Retain it securely for the recommended period; do not destroy it

Answer

The notary should retain the journal securely even after the commission ends, as it may be needed to verify past acts.

VA Notary - Virginia Notary Exam Practice Test