VA Notary Notary Journals and Record Keeping 2

Question 1

Under Virginia remote online notarization (RON) law, what record must a notary keep of each RON session?

Accepted Answer

An audio-visual recording of the entire session

Answer

A paper journal entry only

Answer

A screenshot of the signer's ID

Answer

An email confirmation

Question 2

How long must a Virginia RON notary retain audio-visual recordings of sessions?

Accepted Answer

10 years

Answer

1 year

Answer

5 years

Answer

Indefinitely

Question 3

A Virginia notary's journal entries should be made:

Accepted Answer

At the time of or immediately after each notarial act

Answer

At the end of each week

Answer

Once per month in a summary

Answer

Only when requested by a client

Question 4

When a signer requests to see the journal entry related to their notarization, a Virginia notary should:

Accepted Answer

Allow inspection of the specific entry related to their document only

Answer

Refuse because the journal is confidential

Answer

Show the entire journal

Answer

Charge a fee before showing anything

Question 5

What should a Virginia notary do with their journal when their commission expires or they resign?

Accepted Answer

Retain it securely for the recommended period; do not destroy it

Answer

Destroy it immediately

Answer

Turn it over to the Secretary of the Commonwealth

Answer

Give it to their employer

Question 6

An entry in a Virginia notary journal for a refused notarization should record:

Accepted Answer

The date, document type, reason for refusal, and signer name if known

Answer

Nothing — only completed acts are recorded

Answer

Only the date and a general note

Answer

A full sworn statement from the notary