Data Loading and Processing Flashcards

Which tool is primarily used to import data into Relativity?

Answer: Relativity Desktop Client

The Relativity Desktop Client (RDC) is the primary standalone application used for importing and exporting data in Relativity. It provides a powerful and flexible interface for loading large volumes of documents, metadata, and images into a workspace, as well as for exporting data for production or further analysis. While other tools exist for specific data types, RDC is the go-to for general data ingestion.

What is a load file used for in Relativity?

Answer: Importing metadata and documents

A load file is a structured text file, typically in formats like .DAT or .CSV, that serves as a map for importing data into Relativity. It contains metadata fields and paths to the corresponding native or image files. This file instructs Relativity on how to link the metadata with the actual documents, ensuring that all information is correctly associated and loaded into the workspace.

Which processing field helps track custodian ownership in document sets?

Answer: Custodian

The 'Custodian' field is a standard and crucial processing field in Relativity specifically designed to track the individual or entity from whom documents were collected. This field helps identify the source of the data, which is essential for maintaining an organized and defensible chain of custody in e-discovery matters. It ensures proper attribution and organization of document sets.

What happens when you import documents with duplicate control numbers?

Answer: You must choose whether to overwrite or skip

When importing documents using the Relativity Desktop Client (RDC) and duplicate control numbers are detected, the system does not automatically overwrite or rename files. Instead, it presents the administrator with a choice: either overwrite the existing documents with the new data or skip the import of the duplicate records. This ensures that data integrity is maintained and prevents unintended data loss or corruption.

Which error type commonly occurs during document processing in Relativity?

Answer: Password-protected files

Password-protected files are a very common source of errors during document processing in Relativity. The processing engine cannot access the content of these files without the correct password, leading to them being flagged as errors or unprocessable. These files often require manual intervention to decrypt or handle, impacting the efficiency of the processing workflow.

What is the function of deduplication in processing?

Answer: Remove exact document duplicates

Deduplication is a fundamental process in e-discovery that identifies and removes exact duplicate copies of electronic documents from a dataset. By eliminating redundant files, deduplication significantly reduces the volume of data that needs to be reviewed, which in turn saves time, resources, and costs associated with document review. It ensures that reviewers focus only on unique documents.