Procore Superintendent Certification Procore Superintendent Change Order Management 1 — Questions and Answers
Question 1: In Procore, what is the first step a superintendent typically takes when a change in scope is identified in the field?
- Submit a change order directly to the owner
- Create a Potential Change Order (PCO) (Correct answer)
- Issue a revised project schedule
- Send an RFI to the architect
Correct answer: Create a Potential Change Order (PCO)
A Potential Change Order (PCO) is the first document created in Procore to capture and track a scope change before it becomes a formal change order.
Question 2: Which Procore document allows a superintendent to capture field-identified scope changes and link them to cost codes and budget line items?
- Daily Log
- Submittals
- Prime Contract Change Order
- Potential Change Order (PCO) (Correct answer)
Correct answer: Potential Change Order (PCO)
Potential Change Orders (PCOs) in Procore allow superintendents to capture field changes and associate them with cost codes and budget line items for tracking.
Question 3: When a superintendent receives a verbal instruction from the owner to proceed with extra work, what is the best practice in Procore?
- Wait for a signed change order before documenting anything
- Document the verbal instruction in a PCO immediately (Correct answer)
- Update the project schedule only
- Issue a subcontractor change order first
Correct answer: Document the verbal instruction in a PCO immediately
Verbal instructions should be immediately documented in a PCO to create a contemporaneous paper trail and protect the contractor's right to compensation.
Question 4: In Procore's change management workflow, what is the correct order of change order documents from initial identification to final execution?
- RFI → PCO → CCO → Prime Contract Change Order
- PCO → RFI → CCO → Prime Contract Change Order
- PCO → CCO → Prime Contract Change Order (Correct answer)
- CCO → PCO → Prime Contract Change Order
Correct answer: PCO → CCO → Prime Contract Change Order
Procore's change management workflow flows from PCO (internal capture) to CCO (subcontractor-level adjustment) to Prime Contract Change Order (owner-level execution).
Question 5: A superintendent notices a subcontractor has performed extra work not included in the original scope. What is the correct action in Procore?
- Update the project drawings to reflect the extra work
- Create a PCO and send a Request for Quote (RFQ) to the subcontractor (Correct answer)
- Issue a new RFI to the design team
- Modify the original subcontract directly in Procore
Correct answer: Create a PCO and send a Request for Quote (RFQ) to the subcontractor
Creating a PCO and requesting a quote from the subcontractor formalizes the scope change and ensures proper cost tracking before billing or approval.
Question 6: Which Procore feature provides real-time visibility into the financial impact of pending and approved change orders on the overall project budget?
- Meetings module
- Budget tool with change order integration (Correct answer)
- Submittals log
- Correspondence module
Correct answer: Budget tool with change order integration
Procore's Budget tool integrates directly with the change management module to display real-time cost impacts from both pending and approved change orders.
Question 7: What does a 'pending' status on a change order in Procore indicate?
- The change order has been fully approved and the contract updated
- The change order has been rejected by the owner
- The change order has been submitted but not yet approved by the receiving party (Correct answer)
- The change order is still being priced internally
Correct answer: The change order has been submitted but not yet approved by the receiving party
A 'pending' status in Procore means the change order has been submitted to the relevant party (such as the owner) but their approval has not yet been received.
Procore Superintendent Certification Procore Superintendent Change Order Management 1
In Procore, what is the first step a superintendent typically takes when a change in scope is identified in the field?