Procore Superintendent Document Control & RFIs Flashcards

What does 'ball in court' mean on a Procore RFI?

Answer: It identifies which party is currently responsible for responding

The 'ball in court' field identifies who currently holds responsibility for the next action on the RFI.

Which Procore document control best practice helps a superintendent avoid working from outdated drawings?

Answer: Always use the Drawings tool rather than downloading PDFs locally

Using Procore's Drawings tool ensures the superintendent always views the latest revision since updates are reflected in real time.

When logging documents in Procore, what is the benefit of linking an RFI to a specific drawing and specification section?

Answer: It creates a direct traceability trail connecting the question to the relevant contract documents

Linking RFIs to drawings and spec sections creates traceability so anyone can quickly understand the context of the clarification.

In Procore, what is the recommended way to mark an RFI as resolved?

Answer: Change the RFI status to 'Closed' after a formal response has been received and distributed

Closing an RFI with the formal response recorded ensures the record is complete and auditable for the project closeout.

Why is it important for a superintendent to set a 'due date' when creating an RFI in Procore?

Answer: It communicates urgency and helps the design team prioritize responses that affect active field work

Setting a due date signals urgency and helps prevent RFI delays that could stall construction activities.

What is the benefit of attaching photos to an RFI in Procore?

Answer: Photos provide clear visual context that helps the design team understand the field condition requiring clarification

Visual documentation through photos gives the design team a precise understanding of the existing condition, leading to faster and more accurate responses.