AZ Notary Journal and Seal Requirements 3

Question 1

How long must an Arizona notary retain their journal after their commission ends?

Accepted Answer

5 years

Answer

Arizona notaries must retain their journal for at least 5 years after their commission expires or is resigned. The journal may be needed as evidence in legal proceedings.

Question 2

What should an Arizona notary do if their journal is lost or stolen?

Accepted Answer

Notify the Secretary of State promptly

Answer

If a journal is lost, stolen, or destroyed, the Arizona notary must notify the Secretary of State's office promptly. A police report should also be filed if theft is suspected.

Question 3

An Arizona notary performs a notarization but forgets to make a journal entry. What should they do?

Accepted Answer

Make the entry as soon as possible with a note about the delay

Answer

While the journal entry should be made at the time of notarization, if overlooked, it should be recorded as soon as possible with a note indicating it was a delayed entry. The notarization itself remains valid.

Question 4

What shape must an Arizona notary's seal impression be?

Accepted Answer

Either circular or rectangular

Answer

Arizona accepts both circular and rectangular seal formats. The key requirement is that all mandated information is clearly legible in the impression.

Question 5

Can two Arizona notaries share a single journal?

Accepted Answer

No, each notary must maintain their own separate journal

Answer

Each Arizona notary must maintain their own individual journal. Journals are personal records tied to a specific notary's commission and cannot be shared.

AZ Notary - Arizona Notary Exam Practice Test

AZ Notary - Arizona Notary Exam Practice Test

AZ Notary Journal and Seal Requirements 3