MT Notary Notary Journal and Recordkeeping 2

Question 1

Under Montana law, when is a notary public required to maintain a journal of notarial acts?

Accepted Answer

For every notarial act performed on a record

Answer

Montana requires notaries to record every notarial act performed on a record in a journal.

Question 2

How many journals may a Montana notary keep at one time for tangible (paper) records?

Accepted Answer

One

Answer

A Montana notary may maintain only one tangible journal at a time for notarial acts on tangible records.

Question 3

A Montana notary's paper journal must be:

Accepted Answer

A permanent, bound register with numbered pages

Answer

A tangible journal must be a permanent, bound register with numbered pages to prevent tampering.

Question 4

Which of the following is a required entry in a Montana notary journal?

Accepted Answer

The fee charged, if any

Answer

Montana requires the journal to record the fee charged, if any, along with the date, type of act, document description, and signer information.

Question 5

A signer asks the notary to write her full Social Security number in the journal for identification. The notary should:

Accepted Answer

Refuse, because journals must not contain sensitive identifying numbers

Answer

Notary journals should never contain Social Security numbers or other sensitive data, since journals may be inspected or copied.

(MT Notary) Montana Notary Exam Practice Test