MT Notary Notary Journal and Recordkeeping 2

Question 1

Under Montana law, when is a notary public required to maintain a journal of notarial acts?

Accepted Answer

For every notarial act performed on a record

Answer

Only when notarizing real estate documents

Answer

Only for remote online notarizations

Answer

Journals are optional in all cases

Question 2

How many journals may a Montana notary keep at one time for tangible (paper) records?

Accepted Answer

One

Answer

Two

Answer

Up to five

Answer

Unlimited

Question 3

A Montana notary's paper journal must be:

Accepted Answer

A permanent, bound register with numbered pages

Answer

Loose-leaf so pages can be added

Answer

Any notebook the notary chooses

Answer

Kept only in electronic form

Question 4

Which of the following is a required entry in a Montana notary journal?

Accepted Answer

The fee charged, if any

Answer

The signer's Social Security number

Answer

The signer's date of birth

Answer

The reason the document is needed

Question 5

A signer asks the notary to write her full Social Security number in the journal for identification. The notary should:

Accepted Answer

Refuse, because journals must not contain sensitive identifying numbers

Answer

Comply, since more detail is better

Answer

Record only the last four digits

Answer

Record it but redact it later

Question 6

When must a Montana notary make the journal entry for a notarial act?

Accepted Answer

Contemporaneously with performing the act

Answer

Within 10 business days

Answer

At the end of each month

Answer

Whenever convenient

Question 7

How did the notary identify the signer — where does this belong?

Accepted Answer

In the journal entry, describing the method of identification

Answer

It is not recorded anywhere

Answer

Only in the notarial certificate

Answer

On a separate sticky note in the journal