IMST Records Management 3

Question 1

What is an Electronic Records Management System (ERMS)?

Accepted Answer

Software that manages the creation, use, maintenance, and disposition of electronic records in accordance with records management principles

Answer

An ERMS (also called EDMS) is software designed to apply records management principles—retention schedules, access controls, audit trails—to electronic records.

Question 2

Under the US Freedom of Information Act (FOIA), what right does it primarily grant?

Accepted Answer

The right of the public to access federal agency records, subject to exemptions

Answer

FOIA gives any person the right to request access to federal agency records or information, unless it falls under one of nine specific exemptions.

Question 3

What does 'appraisal' mean in an archival records management context?

Accepted Answer

The process of determining which records have sufficient value to warrant permanent preservation

Answer

Archival appraisal evaluates records to determine their historical, legal, fiscal, or informational value and whether they should be permanently preserved or destroyed.

Question 4

What is the purpose of a 'records inventory'?

Accepted Answer

To identify, locate, and document all records held by an organization as a basis for records management planning

Answer

A records inventory is a systematic survey that catalogues all record series, their locations, formats, volumes, and current retention practices.

Question 5

Which concept in digital records management ensures that records remain readable and usable over time despite technology changes?

Accepted Answer

Digital preservation

Answer

Digital preservation encompasses strategies—format migration, emulation, and standards—to ensure long-term access to digital records despite hardware and software obsolescence.

IMST - Information Management Specialist Test Practice Test

IMST - Information Management Specialist Test Practice Test

IMST Records Management 3