IMST Records Management

Question 1

What is a 'records retention schedule' in records management?

Accepted Answer

A policy document specifying how long different types of records must be kept before destruction or permanent archiving

Answer

A timetable for employee performance reviews

Answer

A log of who accessed each record

Answer

A classification scheme for organizing file folders

Question 2

Under US federal records law, what agency oversees records management for executive branch agencies?

Accepted Answer

National Archives and Records Administration (NARA)

Answer

Department of Homeland Security

Answer

Government Accountability Office (GAO)

Answer

Office of Management and Budget (OMB)

Question 3

What is the 'records lifecycle'?

Accepted Answer

The stages a record passes through from creation to final disposition (archive or destruction)

Answer

The time it takes to digitize a paper record

Answer

The annual budget cycle for records management programs

Answer

The chain of custody documentation for legal evidence

Question 4

What does 'vital records' refer to in a records management context?

Accepted Answer

Records essential for an organization to resume operations after a disaster

Answer

Medical records stored in a hospital system

Answer

Records that must be signed by an executive officer

Answer

Historical records older than 50 years

Question 5

Which international standard provides guidance on records management?

Accepted Answer

ISO 15489

Answer

ISO 9001

Answer

ISO 27001

Answer

ISO 31000

Question 6

What is the purpose of a 'disposition authority' in records management?

Accepted Answer

To provide legal authorization for destroying or transferring records at the end of their retention period

Answer

To grant employees access to classified records

Answer

To approve new record creation policies

Answer

To authenticate digital signatures on official records