GGST - Global General Service Data Management and Information Handling Flashcards

What is 'data integrity' in the context of UN administrative databases?

Answer: Ensuring that data is accurate, consistent, and unaltered over its lifecycle

Data integrity means the data remains accurate, complete, and consistent throughout its lifecycle, free from unauthorized modification.

Which action best protects sensitive UN data when leaving your workstation?

Answer: Locking your computer screen before stepping away

Locking the screen prevents unauthorized access to open files and applications while you are away from your workstation.

What does 'need-to-know' mean as an information security principle?

Answer: Access to sensitive information is limited to those who require it for their duties

The need-to-know principle restricts access to sensitive information to only those individuals who require it to perform their official functions.

When entering data into a UN database, which practice reduces the risk of input errors?

Answer: Double-checking entries against source documents before saving

Verifying entries against source documents before saving catches transposition and omission errors before they enter the official record.

What is the correct procedure when you discover a discrepancy in an official database record?

Answer: Report the discrepancy to your supervisor and follow the established correction procedure

Reporting discrepancies and following an authorized correction procedure ensures that changes are documented and approved by appropriate staff.

Which of the following is a best practice for managing large volumes of incoming correspondence?

Answer: Categorize, prioritize, and log correspondence upon receipt using a tracking system

Categorizing and logging correspondence upon receipt ensures nothing is overlooked, enables tracking of deadlines, and supports accountability.