GGST GGST - Global General Service Data Management and Information Handling 2

Question 1

What is 'data integrity' in the context of UN administrative databases?

Accepted Answer

Ensuring that data is accurate, consistent, and unaltered over its lifecycle

Answer

Encrypting all data with a password

Answer

Backing up data to an external hard drive

Answer

Restricting database access to senior staff only

Question 2

Which action best protects sensitive UN data when leaving your workstation?

Accepted Answer

Locking your computer screen before stepping away

Answer

Minimizing all open windows

Answer

Turning off the monitor only

Answer

Placing documents face down on your desk

Question 3

What does 'need-to-know' mean as an information security principle?

Accepted Answer

Access to sensitive information is limited to those who require it for their duties

Answer

All staff should be informed of every organizational decision

Answer

Staff must disclose all work activities to their supervisors

Answer

Passwords must be shared with at least one colleague for backup

Question 4

When entering data into a UN database, which practice reduces the risk of input errors?

Accepted Answer

Double-checking entries against source documents before saving

Answer

Typing as quickly as possible to save time

Answer

Allowing multiple staff members to edit the same record simultaneously

Answer

Skipping optional fields to speed up data entry

Question 5

What is the correct procedure when you discover a discrepancy in an official database record?

Accepted Answer

Report the discrepancy to your supervisor and follow the established correction procedure

Answer

Correct it immediately without notifying anyone

Answer

Delete the incorrect record and create a new one

Answer

Ignore it if the error seems minor

Question 6

Which of the following is a best practice for managing large volumes of incoming correspondence?

Accepted Answer

Categorize, prioritize, and log correspondence upon receipt using a tracking system

Answer

Read and respond to emails strictly in reverse chronological order

Answer

Keep all correspondence in a single unsorted inbox folder

Answer

Respond to all messages immediately regardless of priority