Free NCIC Terminal Agency Coordinator (TAC) Roles and Audit Responsibilities Questions and Answers

Question 1

What is the primary responsibility of a Terminal Agency Coordinator (TAC)?

Accepted Answer

To ensure the agency's compliance with all NCIC policies and procedures.

Answer

The TAC is the central point of contact for all NCIC matters within an agency. Their core function is to administer the system, ensure users are trained and certified, and maintain the agency's compliance with all state and federal NCIC rules and policies.

Question 2

According to CJIS Security Policy, how often must an agency's NCIC operations be audited by the state CJIS Systems Agency (CSA)?

Accepted Answer

Every three years.

Answer

The CJIS Security Policy mandates that CSAs conduct a triennial audit (every three years) of all agencies with access to the system. This recurring audit ensures ongoing compliance with security, training, data quality, and operational standards.

Question 3

A new officer joins the agency and requires NCIC access. What must the TAC ensure before granting this access?

Accepted Answer

The officer has completed required training and passed certification.

Answer

Access to NCIC is strictly controlled and requires documented proof of training. The TAC is responsible for verifying that any user has completed all mandatory security awareness and system-specific training and passed certification before they are granted credentials.

Question 4

During a CSA audit, the auditor finds that the agency's transaction logs are not being properly maintained. Who is ultimately responsible for this finding?

Accepted Answer

The head of the agency (e.g., Chief of Police or Sheriff).

Answer

While the TAC is responsible for day-to-day administration, the agency head (e.g., Chief of Police, Sheriff) is ultimately responsible and accountable for the agency's adherence to all CJIS and NCIC policies. The TAC works on behalf of the agency head to maintain compliance.

Question 5

What is a key component of the TAC's role regarding 'hit confirmation'?

Accepted Answer

Ensuring the agency has a written directive and follows the 24/7 hit confirmation policy.

Answer

The TAC must ensure the agency has a clear, written directive and follows the policy for 24/7 hit confirmation. This involves having procedures to promptly contact the originating agency to verify that a record is still active and accurate before enforcement action is taken.

NCIC - National Crime Information Center Certification Practice Test

NCIC - National Crime Information Center Certification Practice Test

Free NCIC Terminal Agency Coordinator (TAC) Roles and Audit Responsibilities Questions and Answers