FREE NCIC Record Entry, Modification, and Cancellation Questions and Answers

Question 1

Before entering a record into an NCIC file, such as Stolen Vehicle or Wanted Person, what must an agency possess?

Accepted Answer

A signed, written report or warrant on file supporting the entry.

Answer

NCIC policy requires that every record entry must be supported by source documentation, such as a formal police report or a valid court-issued warrant. This ensures that all entries are legitimate, verifiable, and have a proper legal basis.

Question 2

When a stolen vehicle is recovered or a wanted person is apprehended, the corresponding NCIC record must be removed:

Accepted Answer

As soon as possible, and in no case later than the same calendar day.

Answer

Timeliness in removing records is critical to prevent false arrests or other negative consequences for individuals whose cases have been resolved. The policy requires immediate removal to maintain the integrity and accuracy of the system.

Question 3

A 'cancellation' transaction is used to remove an NCIC record under what specific circumstance?

Accepted Answer

The record was found to be invalid or entered in error.

Answer

A cancellation is distinct from a 'clear' or 'locate'. It is used to remove a record that should not have been entered in the first place, for instance, if the initial report was unfounded or the entry contained a fatal error making it invalid from the start.

Question 4

Modifying an NCIC record is the appropriate action in which of the following situations?

Accepted Answer

A stolen vehicle's license plate has been changed or an additional identifying number is found.

Answer

A modification is used to add, delete, or change information within an existing, active record. For example, if a stolen car's license plate is replaced or an alias for a wanted person becomes known, the record should be modified to reflect the most current, accurate information.

Question 5

All active NCIC records must be periodically validated by the originating agency for what purpose?

Accepted Answer

To ensure the records are still active, accurate, and complete.

Answer

Validation is a mandatory quality control process where the originating agency must review its active records to confirm they are still valid, accurate, and complete. This process ensures the integrity of the NCIC database by removing outdated or incorrect information.

NCIC - National Crime Information Center Certification Practice Test

NCIC - National Crime Information Center Certification Practice Test

FREE NCIC Record Entry, Modification, and Cancellation Questions and Answers