FREE CPS Technology & Data Management Questions and Answers

Question 1

Why is technology important in office administration?

Accepted Answer

It increases productivity and efficiency

Answer

It replaces all employees

Answer

It slows down processes

Answer

It’s used only for decoration

Question 2

Which software is commonly used for document creation?

Accepted Answer

Microsoft Word

Answer

Microsoft Paint

Answer

Excel

Answer

PowerPoint

Question 3

What is data management?

Accepted Answer

Organizing and safeguarding data

Answer

Deleting unnecessary files

Answer

Managing office decorations

Answer

Printing spreadsheets

Question 4

Which tool is best for managing data and performing calculations?

Accepted Answer

Excel

Answer

Notepad

Answer

Word

Answer

Paint

Question 5

Why is data security important?

Accepted Answer

To protect sensitive and private information

Answer

To allow everyone access

Answer

To reduce email usage

Answer

To print files faster

Question 6

What is cloud storage used for?

Accepted Answer

To store and share files online

Answer

To delete files

Answer

To display screensavers

Answer

To play music

Question 7

Which of the following helps prevent data loss?

Accepted Answer

Backing up data regularly

Answer

Deleting old data

Answer

Creating strong passwords

Answer

Avoiding computer use

Question 8

Which communication tool is widely used for remote meetings?

Accepted Answer

Zoom

Answer

Paint

Answer

Calculator

Answer

WordPad

Question 9

What is an example of good data management practice?

Accepted Answer

Using organized and descriptive file names

Answer

Using random file names

Answer

Keeping everything on desktop

Answer

Saving only in email drafts