EAC Event Planning & Coordination 4

Question 1

What is the primary purpose of a site inspection (site visit) before finalizing a venue contract?

Accepted Answer

To verify the venue meets all event requirements in person

Answer

A site visit allows the planner to verify that the space, technology, accessibility, and amenities match what was described, preventing costly surprises on event day.

Question 2

An executive requests a corporate holiday party for 150 employees with a strict $15,000 budget. Catering quotes come in at $18,000. What should you do FIRST?

Accepted Answer

Present the executive with options: reduce scope, increase budget, or find alternatives

Answer

Presenting decision options to the executive respects their authority while providing them with the information needed to make an informed choice.

Question 3

Which accessibility requirement under the Americans with Disabilities Act (ADA) is MOST commonly overlooked when selecting an event venue?

Accepted Answer

Accessible restrooms and barrier-free pathways throughout the venue

Answer

ADA compliance requires venues to provide accessible restrooms, ramps, elevators, and clear pathways, and planners must verify these exist and are functional before booking.

Question 4

When coordinating travel for multiple executives attending the same out-of-state conference, which approach is MOST efficient?

Accepted Answer

Book all flights simultaneously to negotiate group rates and ensure aligned arrival times

Answer

Coordinating group travel enables negotiated rates, synchronized arrival times, and shared ground transportation, reducing both costs and coordination complexity.

Question 5

What is 'concurrent session' scheduling in a multi-track conference format?

Accepted Answer

Multiple sessions happening simultaneously in different rooms

Answer

Concurrent sessions allow attendees to choose among multiple topics offered at the same time, increasing content variety without extending the overall conference duration.

(EAC) Executive Assistant Certification Practice Test

(EAC) Executive Assistant Certification Practice Test

EAC Event Planning & Coordination 4