EAC Travel Management & Logistics 1 — Questions and Answers
Question 1: When booking international travel for an executive, which document should the assistant verify is valid for at least six months beyond the return date?
- Driver's license
- Passport (Correct answer)
- Corporate ID card
- Travel insurance card
Correct answer: Passport
Most countries require a passport to be valid for at least six months beyond the traveler's planned departure date from that country.
Question 2: What is the primary purpose of a corporate travel policy?
- To restrict executives from traveling
- To ensure consistent, cost-effective travel decisions that align with company guidelines (Correct answer)
- To eliminate the need for travel expense reports
- To allow employees to book travel independently without approval
Correct answer: To ensure consistent, cost-effective travel decisions that align with company guidelines
A corporate travel policy establishes standardized procedures and spending limits to ensure travel decisions are consistent, cost-effective, and compliant with company guidelines.
Question 3: When preparing a comprehensive travel itinerary for an executive, which element is most critical to include?
- Personal shopping recommendations
- Flight numbers, confirmation codes, hotel addresses, and meeting details with contact information (Correct answer)
- A list of nearby restaurants
- The executive's home address
Correct answer: Flight numbers, confirmation codes, hotel addresses, and meeting details with contact information
A comprehensive travel itinerary must include all logistics—flight details, confirmation codes, accommodations, and meeting specifics—so the executive has everything needed in one document.
Question 4: An executive's flight is cancelled while they are traveling. What is the executive assistant's best immediate action?
- Wait for the executive to handle it independently
- Contact the airline and travel management company simultaneously to rebook the executive on the next available flight (Correct answer)
- Notify HR and end the trip
- Cancel all remaining travel arrangements
Correct answer: Contact the airline and travel management company simultaneously to rebook the executive on the next available flight
Proactively contacting the airline and travel management company simultaneously maximizes rebooking options and minimizes the executive's delay.
Question 5: What is the recommended practice for managing time zone differences when scheduling international executive travel?
- Always schedule meetings in the traveler's home time zone
- Convert all meeting times to both local and destination time zones and note both clearly in the itinerary (Correct answer)
- Ignore time zones and list only departure times
- Schedule all meetings for 9 AM regardless of destination
Correct answer: Convert all meeting times to both local and destination time zones and note both clearly in the itinerary
Listing both home and destination time zones in the itinerary prevents confusion and ensures the executive arrives at meetings on time.
Question 6: Which factor should an executive assistant prioritize when selecting accommodations for an executive's business trip?
- Lowest possible price regardless of location
- Proximity to meeting venues, safety rating, and amenities that support productivity (Correct answer)
- Number of hotel stars only
- Distance from tourist attractions
Correct answer: Proximity to meeting venues, safety rating, and amenities that support productivity
Proximity to meetings, safety, and productivity amenities (business center, reliable Wi-Fi) best support the executive's professional objectives.
Question 7: What is the standard timeframe most corporate travel policies recommend for submitting travel expense reports after returning from a trip?
- Within 6 months
- Within 30 days (Correct answer)
- Within 1 year
- At the end of the fiscal year
Correct answer: Within 30 days
Most corporate policies require expense reports to be submitted within 30 days of return to ensure timely reimbursement and accurate financial reporting.
EAC Travel Management & Logistics 1
When booking international travel for an executive, which document should the assistant verify is valid for at least six months beyond the return date?