EAC EAC Technology & Digital Tools

Question 1

Which Microsoft Office application is most commonly used by executive assistants to manage complex scheduling and meeting coordination?

Accepted Answer

Microsoft Outlook

Answer

Microsoft Word

Answer

Microsoft Excel

Answer

Microsoft Access

Question 2

When setting up a video conference for an executive, what is the most critical technical step to perform before the meeting?

Accepted Answer

Test audio, video, and screen-sharing functionality in advance

Answer

Send out invitations only

Answer

Update all software patches during the meeting

Answer

Disable the waiting room feature

Question 3

What is the primary purpose of using a document management system (DMS) in an executive office?

Accepted Answer

To store, organize, retrieve, and control access to digital documents efficiently

Answer

To replace email communication entirely

Answer

To generate automated reports only

Answer

To manage employee payroll records

Question 4

An executive assistant needs to share a large confidential presentation with board members securely. Which method is most appropriate?

Accepted Answer

Use an encrypted, password-protected cloud sharing link with restricted access

Answer

Send as an email attachment with no password

Answer

Post it on a public file-sharing site

Answer

Print copies and mail them

Question 5

Which type of software is most useful for an executive assistant tracking multiple projects and their deadlines simultaneously?

Accepted Answer

Project management software such as Asana or Monday.com

Answer

Accounting software

Answer

Graphic design software

Answer

Video editing software

Question 6

What does 'cloud storage' primarily offer an executive assistant compared to local hard drive storage?

Accepted Answer

Accessible-from-anywhere storage with automatic backup and easy sharing

Answer

Faster processing speed for software applications

Answer

Larger screen resolution for presentations

Answer

Offline-only access to files