CRM Electronic Records Management 2

Question 1

What is 'migration' as a digital preservation strategy in electronic records management?

Accepted Answer

Transferring records from one technology to another to ensure continued access

Answer

Migration involves transferring electronic records from one technology platform or file format to another to ensure they remain accessible as the original technology becomes obsolete.

Question 2

Which digital preservation strategy involves using software to replicate the behavior of obsolete technology on modern systems?

Accepted Answer

Emulation

Answer

Emulation involves creating software that mimics the behavior of obsolete hardware or software, allowing access to records in their original format without altering the files.

Question 3

What is a Records Management Application (RMA)?

Accepted Answer

Software that manages the full lifecycle of records according to defined organizational policies

Answer

An RMA is specialized software designed to manage records according to organizational policies, including retention scheduling, disposition, and access controls throughout the records lifecycle.

Question 4

Which DoD standard establishes design criteria requirements for electronic records management software applications used by federal agencies?

Accepted Answer

DoD 5015.2

Answer

DoD 5015.2 (Design Criteria Standard for Electronic Records Management Software Applications) establishes requirements for RMA software used by DoD and other federal agencies.

Question 5

What does 'chain of custody' mean in the context of electronic records?

Accepted Answer

The documented chronological sequence of possession and control of a record

Answer

Chain of custody documents the chronological sequence of possession and handling of a record, which is essential for establishing authenticity and legal admissibility in court.

(CRM) Certified Records Manager Practice Test

(CRM) Certified Records Manager Practice Test

CRM Electronic Records Management 2