CRM Electronic Records Management 2

Question 1

What is 'migration' as a digital preservation strategy in electronic records management?

Accepted Answer

Transferring records from one technology to another to ensure continued access

Answer

Moving physical records between storage facilities

Answer

Deleting records that have exceeded their retention period

Answer

Converting paper records to electronic format for the first time

Question 2

Which digital preservation strategy involves using software to replicate the behavior of obsolete technology on modern systems?

Accepted Answer

Emulation

Answer

Format migration

Answer

Refreshing

Answer

Replication

Question 3

What is a Records Management Application (RMA)?

Accepted Answer

Software that manages the full lifecycle of records according to defined organizational policies

Answer

A mobile app for photographing physical records

Answer

A database used exclusively for storing employee contact information

Answer

An application for designing record templates and forms

Question 4

Which DoD standard establishes design criteria requirements for electronic records management software applications used by federal agencies?

Accepted Answer

DoD 5015.2

Answer

DoD 4150.7

Answer

DoD 8570.01

Answer

DoD 3020.26

Question 5

What does 'chain of custody' mean in the context of electronic records?

Accepted Answer

The documented chronological sequence of possession and control of a record

Answer

A series of legal regulations governing records retention

Answer

A method for encrypting records during electronic transfer

Answer

The process of converting records between different file formats

Question 6

What is a 'disposition authority' in the context of electronic records management?

Accepted Answer

Official approval authorizing a specific records disposition action such as transfer or destruction

Answer

A person authorized to create new record categories

Answer

The access rights granted to view classified records

Answer

Software that automatically deletes records upon schedule expiration

Question 7

Which characteristic distinguishes an official electronic record from a non-record copy?

Accepted Answer

Created or received in the transaction of official business and retained for its evidential or informational value

Answer

File size larger than 1 megabyte

Answer

Storage on a network drive rather than a local drive

Answer

Created using organization-approved software only