CP Quorum, Notice & Orders of Business 2 — Questions and Answers
Question 1: What is the most important content requirement for a notice of a special meeting?
- The names of all members expected to attend
- A statement of the business to be transacted (Correct answer)
- The exact agenda with time allocations for each item
- Approval of the notice by a majority of the board
Correct answer: A statement of the business to be transacted
The notice for a special meeting must state the specific business to be transacted because only that stated business may be considered at the meeting.
Question 2: What business may be transacted at a special meeting called to consider a proposed amendment to the bylaws?
- Any business that could be transacted at a regular meeting
- Only the bylaws amendment and directly related matters (Correct answer)
- Any urgent business approved by a two-thirds vote of those present
- The bylaws amendment plus routine items such as approval of minutes
Correct answer: Only the bylaws amendment and directly related matters
At a special meeting, only the business specified in the notice—and matters directly incidental to it—may be transacted.
Question 3: Under RONR, which officer is primarily responsible for sending out notices of meetings to members?
- President
- Treasurer
- Secretary (Correct answer)
- Parliamentarian
Correct answer: Secretary
The secretary is responsible for sending meeting notices, maintaining the membership roll, and handling official correspondence on behalf of the organization.
Question 4: If proper notice was not given for a meeting and business was transacted, what is the effect on those proceedings?
- The proceedings are valid if a quorum was present despite the defective notice
- The proceedings are void and may be declared null at the next proper meeting (Correct answer)
- The proceedings stand unless challenged within 60 days
- The proceedings are ratified automatically at the next regular meeting
Correct answer: The proceedings are void and may be declared null at the next proper meeting
Business transacted at a meeting held without proper notice is void because members who did not receive notice were deprived of their right to attend and participate.
Question 5: What is 'constructive notice' in the context of parliamentary meetings?
- Notice sent by certified mail to ensure delivery
- Notice that the law presumes a person has received, regardless of actual receipt (Correct answer)
- Notice posted on the organization's official website
- Notice delivered personally by the secretary
Correct answer: Notice that the law presumes a person has received, regardless of actual receipt
Constructive notice is a legal concept whereby notice is presumed to have been received if it was properly sent or published according to established rules, even if the individual did not actually see it.
Question 6: An organization's bylaws require '10 days' notice for the annual meeting. If notice is mailed on June 1, what is the earliest date the annual meeting may be held?
- June 11
- June 12 (Correct answer)
- June 13
- June 10
Correct answer: June 12
When counting notice periods, neither the day of mailing nor the day of the meeting is counted; counting June 2 as Day 1, the 10th day falls on June 11, making June 12 the earliest permitted date.
Question 7: Which of the following would be a valid reason to call a special meeting?
- To allow members who missed the regular meeting to vote on all prior agenda items
- To consider emergency business that cannot wait until the next regular meeting (Correct answer)
- To re-open debate on a motion that was already adopted at the last regular meeting
- To approve minutes of the most recent regular meeting more quickly
Correct answer: To consider emergency business that cannot wait until the next regular meeting
Special meetings are properly called to handle urgent or important business that must be addressed before the next scheduled regular meeting.
CP Quorum, Notice & Orders of Business 2
What is the most important content requirement for a notice of a special meeting?