CMP Site Management 2

Question 1

When negotiating a hotel contract for a large convention, which clause protects the planner if the hotel cannot provide the contracted room block due to overbooking?

Accepted Answer

Relocation clause

Answer

A relocation clause (also called a 'walk' clause) obligates the hotel to find comparable accommodations and cover costs if it cannot honor the contracted room block.

Question 2

A meeting planner is calculating the required breakout room space. The general rule for theater-style seating is approximately how many square feet per person?

Accepted Answer

6–8 sq ft

Answer

Theater-style seating (chairs only, no tables) typically requires 6–8 square feet per person, making it the most space-efficient configuration.

Question 3

Which document formally summarizes all contracted arrangements and operational details provided by the hotel to the event team after contract signing?

Accepted Answer

Resume or event specification guide

Answer

The resume (or event specification guide) consolidates all meeting details—room blocks, F&B, AV, setup—into one reference document for hotel operations staff.

Question 4

An attrition clause in a hotel contract typically holds the group responsible for what percentage of the contracted room block?

Accepted Answer

80–90%

Answer

Most hotel attrition clauses require the group to pick up 80–90% of the contracted room block or pay damages on the shortfall.

Question 5

During a pre-event site visit, a planner notices the loading dock has a 14-foot height restriction. This information is most critical for which vendor?

Accepted Answer

AV/production company with large staging

Answer

Large AV and production companies transport staging trusses and equipment on trucks that may exceed height restrictions, making dock clearance a critical logistical factor.

(CMP) Certified Meeting Professional Practice Test

(CMP) Certified Meeting Professional Practice Test

CMP Site Management 2