CMP Site Management 2 — Questions and Answers
Question 1: When negotiating a hotel contract for a large convention, which clause protects the planner if the hotel cannot provide the contracted room block due to overbooking?
- Force majeure clause
- Attrition clause
- Relocation clause (Correct answer)
- Indemnification clause
Correct answer: Relocation clause
A relocation clause (also called a 'walk' clause) obligates the hotel to find comparable accommodations and cover costs if it cannot honor the contracted room block.
Question 2: A meeting planner is calculating the required breakout room space. The general rule for theater-style seating is approximately how many square feet per person?
- 6–8 sq ft (Correct answer)
- 10–12 sq ft
- 15–18 sq ft
- 20–25 sq ft
Correct answer: 6–8 sq ft
Theater-style seating (chairs only, no tables) typically requires 6–8 square feet per person, making it the most space-efficient configuration.
Question 3: Which document formally summarizes all contracted arrangements and operational details provided by the hotel to the event team after contract signing?
- Banquet Event Order (BEO)
- Request for Proposal (RFP)
- Letter of Intent (LOI)
- Resume or event specification guide (Correct answer)
Correct answer: Resume or event specification guide
The resume (or event specification guide) consolidates all meeting details—room blocks, F&B, AV, setup—into one reference document for hotel operations staff.
Question 4: An attrition clause in a hotel contract typically holds the group responsible for what percentage of the contracted room block?
- 50–60%
- 70–80%
- 80–90% (Correct answer)
- 95–100%
Correct answer: 80–90%
Most hotel attrition clauses require the group to pick up 80–90% of the contracted room block or pay damages on the shortfall.
Question 5: During a pre-event site visit, a planner notices the loading dock has a 14-foot height restriction. This information is most critical for which vendor?
- Florist
- AV/production company with large staging (Correct answer)
- Registration software vendor
- Keynote speaker's bureau
Correct answer: AV/production company with large staging
Large AV and production companies transport staging trusses and equipment on trucks that may exceed height restrictions, making dock clearance a critical logistical factor.
Question 6: A 'peak night' in hotel contract language refers to which of the following?
- The night with the highest F&B revenue
- The night with the highest number of rooms occupied in the block (Correct answer)
- The first night of the event room block
- The night before the event officially begins
Correct answer: The night with the highest number of rooms occupied in the block
Peak night is the single night within the room block period when the maximum number of rooms is occupied, used to measure the event's room block performance.
Question 7: Which international safety standard is most commonly referenced by meeting planners when evaluating a venue's emergency evacuation procedures in the US?
- ISO 20121
- NFPA Life Safety Code 101 (Correct answer)
- OSHA 1910.38
- ADA Title III
Correct answer: NFPA Life Safety Code 101
NFPA 101 (Life Safety Code) sets the standard for emergency egress, fire safety, and evacuation procedures for assembly occupancies in the United States.
CMP Site Management 2
When negotiating a hotel contract for a large convention, which clause protects the planner if the hotel cannot provide the contracted room block due to overbooking?