Project Management 1 Flashcards

What is the primary role of a project charter in a healthcare facility capital project?

Answer: To formally authorize the project and define its scope, objectives, and key stakeholders

A project charter formally authorizes a project to begin and establishes its scope, objectives, budget authority, and key stakeholders. It serves as the foundational governance document that gives the project manager authority to apply resources and sets the boundaries within which the project will be executed.

During a healthcare facility renovation, a 'punch list' is best described as:

Answer: A list of incomplete or deficient items that the contractor must resolve before final acceptance

A punch list is compiled near project completion and documents all remaining deficiencies, incomplete work, or items not meeting specifications that the contractor must correct before the owner issues final acceptance and releases final payment. It is a standard close-out tool in construction project management.

In healthcare project management, an Infection Control Risk Assessment (ICRA) is conducted primarily to:

Answer: Identify and mitigate risks to patients from dust, debris, and airborne pathogens during construction

An ICRA systematically evaluates construction and renovation activities for potential risks to patients, particularly immunocompromised individuals. It determines the required infection control precautions, such as dust barriers, HEPA filtration, and negative pressure, to protect the patient environment during construction activities.

What does the term 'critical path' refer to in a project schedule?

Answer: The sequence of tasks that determines the minimum total duration of the project

The critical path is the longest sequence of dependent tasks from project start to finish, and any delay in a critical path task directly extends the overall project completion date. Facility managers use critical path method (CPM) scheduling to identify which activities require the most rigorous monitoring and resource allocation.

A healthcare facility project manager receives a contractor's proposed change order for unforeseen soil conditions discovered during excavation. What is the most appropriate first step?

Answer: Review the contract terms, original geotechnical report, and scope of work to determine contractor responsibility

Before approving or rejecting a change order, the project manager must review the original contract documents, any geotechnical investigations, and the defined scope of work to determine whether the unforeseen condition was a legitimate risk the contractor assumed or a valid basis for additional compensation. This due diligence protects the owner's interests.

What is the purpose of a 'contingency' budget line item in a healthcare capital project?

Answer: To provide a financial reserve for unforeseen conditions and uncertainties within the defined project scope

A contingency reserve is set aside to address unknown risks and uncertainties that fall within the existing project scope, such as hidden conditions, design clarifications, or minor scope refinements. It is not intended to fund new scope additions (which require separate owner-approved budget increases) but rather to manage inherent project uncertainty without requiring a formal budget amendment.