CHA Event Planning & Conference Management 2

Question 1

A force majeure clause in an event contract protects both parties when:

Accepted Answer

An event must be cancelled due to unforeseeable circumstances beyond either party's control

Answer

Force majeure covers extraordinary events such as natural disasters, government actions, or pandemics that make it impossible for either party to fulfill contractual obligations.

Question 2

When calculating the per-person cost for a plated banquet, which expense category is typically NOT included in the food and beverage quote?

Accepted Answer

Audiovisual equipment rental

Answer

Audiovisual equipment is typically billed separately from food and beverage, as it falls under a different department and cost center within the hotel.

Question 3

What does a 'shoulder period' refer to in the context of hotel event booking?

Accepted Answer

Dates just before or after a peak demand period offering lower rates

Answer

Shoulder periods are dates adjacent to high-demand periods where hotels often offer more competitive rates to attract groups and fill otherwise soft inventory.

Question 4

A corporate client requests a 'master account' setup for their three-day conference. This means:

Accepted Answer

All authorized event charges are billed to a single account settled by the client company

Answer

A master account consolidates pre-approved charges (meeting room rental, group F&B, AV) into one folio billed directly to the organizing company, simplifying reconciliation.

Question 5

When establishing the food and beverage minimum for a group event, the hotel should consider:

Accepted Answer

Space rental displacement cost, event duration, and expected per-person spend

Answer

The F&B minimum must offset the opportunity cost of using the space (displacement), cover event labor and food costs, and generate acceptable profit given the event's duration and size.

(CHA) Certified Hospitality Administrator Practice Test

(CHA) Certified Hospitality Administrator Practice Test

CHA Event Planning & Conference Management 2