CF Meeting Design & Planning 3

Question 1

What does 'just-in-time' agenda design mean in facilitation practice?

Accepted Answer

Building flexibility into the design so the facilitator can adapt structure based on how the group is progressing

Answer

Just-in-time design means the facilitator holds multiple process options ready and selects the best fit as the session unfolds.

Question 2

A meeting is scheduled for 90 minutes but the sponsor wants to cover 10 agenda items. What is the facilitator's BEST response?

Accepted Answer

Work with the sponsor to prioritize items and align the agenda to a realistic time budget

Answer

Facilitators must help sponsors set realistic expectations by prioritizing outcomes over volume of topics.

Question 3

Which room setup is BEST for fostering equal participation in a 20-person dialogue session?

Accepted Answer

Circular or U-shaped seating with no head-of-table position

Answer

Circular or U-shaped arrangements remove hierarchy cues and encourage all-directional conversation.

Question 4

When a facilitator uses a 'parking lot' during meeting design, what is its purpose?

Accepted Answer

A place to capture off-topic items so they are honored but do not derail the agenda

Answer

A parking lot acknowledges important tangents without letting them disrupt the session flow.

Question 5

What is the role of 'process design' as distinct from 'content design' in meeting planning?

Accepted Answer

Process design determines how participants will interact; content design covers the subject matter

Answer

Process design covers the methods, sequence, and interactions used to work through content, which is the subject matter itself.

(CF) Certified Facilitator Practice Test