Equipment Acquisition & Disposal Flashcards

Which acquisition strategy is most appropriate when only one vendor can supply a highly specialized exhibition simulator system?

Answer: Sole-source justification procurement

Sole-source procurement is justified when only one supplier can meet unique technical requirements, but it must be documented with a written justification.

An exhibition organization wants to reduce capital expenditure by sharing infrequently used equipment with peer associations. This model is best described as?

Answer: Equipment pooling or cooperative purchasing

Equipment pooling allows multiple organizations to share assets, reducing individual capital outlay and storage costs for low-frequency items.

Which warranty type covers defects in materials and workmanship but does NOT cover consequential damages?

Answer: Express warranty with limitation of liability clause

Express warranties with limitation clauses explicitly state coverage scope while excluding indirect damages like lost revenue from equipment failure.

During an equipment disposal audit, an asset is found to have been fully depreciated but is still in active use. How should it be treated on the balance sheet?

Answer: Retained at zero net book value until actual disposal

Fully depreciated assets remain on the books at zero net book value and are only removed when physically disposed of or retired.

A certified equipment appraiser values used exhibition lighting at $80,000 for insurance purposes. What type of value does this most likely represent?

Answer: Fair market value

Fair market value represents the price a willing buyer and willing seller would agree upon in an open market, commonly used for insurance appraisals.

Which clause in an equipment purchase contract protects the buyer if the vendor fails to deliver by a critical show date?

Answer: Liquidated damages clause

A liquidated damages clause pre-establishes a penalty amount the vendor pays for each day of late delivery, incentivizing on-time performance.

What is the primary purpose of maintaining a fixed asset register for exhibition equipment?

Answer: To provide accurate records of asset location, value, and depreciation for financial and audit purposes

A fixed asset register is a comprehensive ledger of all owned equipment, supporting accurate financial reporting, insurance, and depreciation tracking.