CEC Privacy Regulations & Ethical Standards 2

Question 1

Under FERPA, which of the following is considered 'directory information' that may be disclosed without consent unless the student opts out?

Accepted Answer

Student's name, address, and enrollment status

Answer

FERPA permits schools to designate certain non-sensitive data such as name, address, and enrollment status as directory information, which may be released without prior consent unless the student opts out.

Question 2

A prospective student asks an enrollment counselor to share another enrolled student's financial aid package as a comparison. What is the correct response?

Accepted Answer

Decline, as sharing another student's financial records violates FERPA

Answer

FERPA prohibits disclosure of any student's educational records, including financial aid information, to third parties without written consent from that student.

Question 3

Which federal law primarily governs the privacy of health information that an enrollment counselor might encounter when assisting students with health insurance enrollment?

Accepted Answer

HIPAA

Answer

HIPAA (Health Insurance Portability and Accountability Act) governs the privacy and security of protected health information in healthcare and health insurance contexts.

Question 4

An enrollment counselor discovers a colleague is accessing applicant records out of personal curiosity, not for work purposes. What is the ethical obligation?

Accepted Answer

Report the behavior to a supervisor or compliance officer

Answer

Unauthorized access to applicant records, even without external disclosure, violates privacy regulations and ethical standards, requiring reporting to ensure institutional compliance.

Question 5

When collecting a prospective student's Social Security number during enrollment, what is the primary ethical obligation of the counselor?

Accepted Answer

Explain why it is needed and how it will be protected

Answer

Ethical data collection requires transparency—counselors must inform individuals why sensitive data like SSNs is needed and how it will be safeguarded.

(CEC) Certified Enrollment Counselor Practice Test

(CEC) Certified Enrollment Counselor Practice Test

CEC Privacy Regulations & Ethical Standards 2