CAP Project Management and Event Planning 1 — Questions and Answers
Question 1: Which project management tool visually displays a project schedule as horizontal bars along a timeline?
- PERT chart
- Gantt chart (Correct answer)
- Flowchart
- Mind map
Correct answer: Gantt chart
A Gantt chart represents project tasks as horizontal bars plotted against a calendar timeline.
Question 2: In project management, what does the acronym WBS stand for?
- Work Breakdown Structure (Correct answer)
- Weekly Budget Summary
- Workforce Benchmarking System
- Written Business Strategy
Correct answer: Work Breakdown Structure
A Work Breakdown Structure (WBS) hierarchically decomposes project deliverables into smaller, manageable components.
Question 3: When planning a large corporate event, which document outlines the sequence of activities, speakers, and timing for the day?
- Budget report
- Run-of-show / event agenda (Correct answer)
- Vendor contract
- Risk register
Correct answer: Run-of-show / event agenda
A run-of-show or event agenda details every activity, responsible party, and time block for the event.
Question 4: A project's critical path is best described as:
- The shortest possible path through a project
- The sequence of tasks that determines the minimum project duration (Correct answer)
- The most expensive set of tasks in a project
- The list of highest-priority stakeholders
Correct answer: The sequence of tasks that determines the minimum project duration
The critical path is the longest sequence of dependent tasks, determining the earliest possible project completion date.
Question 5: Which meeting type is typically held at the beginning of a project to align all stakeholders on goals, roles, and timelines?
- Status update meeting
- Kick-off meeting (Correct answer)
- Post-mortem meeting
- Board of directors meeting
Correct answer: Kick-off meeting
A kick-off meeting formally launches a project by aligning team members and stakeholders on objectives and responsibilities.
Question 6: When requesting proposals from vendors for an event venue, which document formally describes the event requirements and invites bids?
- MOA (Memorandum of Agreement)
- RFP (Request for Proposal) (Correct answer)
- NDA (Non-Disclosure Agreement)
- SLA (Service Level Agreement)
Correct answer: RFP (Request for Proposal)
An RFP (Request for Proposal) outlines event requirements and invites vendors to submit competitive bids.
CAP Project Management and Event Planning 1
Which project management tool visually displays a project schedule as horizontal bars along a timeline?