CAP Project Management and Event Planning 2 — Questions and Answers
Question 1: Which project management approach uses short iterative cycles called sprints to deliver incremental results?
- Waterfall
- Agile/Scrum (Correct answer)
- Six Sigma
- PRINCE2
Correct answer: Agile/Scrum
Agile/Scrum methodology uses fixed-length sprints, typically 1–4 weeks, to deliver working increments of a project.
Question 2: An administrative professional is coordinating a 500-person conference. Which logistical element must be confirmed first before booking ancillary services?
- Catering menu selection
- Venue availability and capacity (Correct answer)
- Guest speaker honorarium
- Promotional materials design
Correct answer: Venue availability and capacity
Venue availability and capacity must be secured first because all other conference logistics depend on the confirmed location.
Question 3: What is a contingency plan in the context of event management?
- A plan for exceeding the event budget
- A backup plan that addresses potential risks or disruptions (Correct answer)
- A post-event feedback survey
- A checklist for vendor payments
Correct answer: A backup plan that addresses potential risks or disruptions
A contingency plan documents predetermined responses to potential risks, ensuring the event can continue despite disruptions.
Question 4: Which tool helps an admin track project tasks, owners, due dates, and completion status in a single view?
- Org chart
- Project tracker / task matrix (Correct answer)
- Balance sheet
- SWOT analysis
Correct answer: Project tracker / task matrix
A project tracker or task matrix consolidates tasks, assignments, deadlines, and status updates into one reference document.
Question 5: When coordinating travel arrangements for executives, which document consolidates all flights, hotels, and ground transportation into one reference?
- Expense report
- Travel itinerary (Correct answer)
- Meeting agenda
- Vendor invoice
Correct answer: Travel itinerary
A travel itinerary consolidates all trip details — flights, accommodations, and ground transport — into a single chronological document.
Question 6: What is the purpose of a post-event evaluation report?
- To invoice vendors for services
- To assess what worked, what failed, and document lessons learned (Correct answer)
- To notify guests of future events
- To file a tax return for the event
Correct answer: To assess what worked, what failed, and document lessons learned
A post-event evaluation documents successes, challenges, and lessons learned to improve future event planning.
CAP Project Management and Event Planning 2
Which project management approach uses short iterative cycles called sprints to deliver incremental results?