aPHR HR Operations 2

Question 1

An employee requests a copy of their personnel file. Under most US state laws and best HR practice, the employer should:

Accepted Answer

Provide access within a reasonable timeframe as required by applicable law

Answer

Many US states grant employees the right to inspect their own personnel files within a specified timeframe.

Question 2

Which of the following best describes the purpose of an I-9 form?

Accepted Answer

To verify an employee's identity and authorization to work in the United States

Answer

The I-9 form is required by federal law to verify that all employees are legally authorized to work in the US.

Question 3

During HR record audits, which document must be kept separate from the main personnel file?

Accepted Answer

Medical and health-related records

Answer

ADA and HIPAA require medical records to be stored separately from general personnel files to protect employee privacy.

Question 4

A company's HRIS system goes down during open enrollment. The BEST immediate HR operational response is to:

Accepted Answer

Notify IT and implement a paper-based backup process

Answer

A paper backup ensures continuity of HR operations and meets enrollment deadlines while the system is restored.

Question 5

What is the primary purpose of conducting an HR audit?

Accepted Answer

To evaluate HR processes for compliance, effectiveness, and improvement opportunities

Answer

An HR audit systematically reviews HR policies, procedures, and practices to ensure legal compliance and operational effectiveness.

aPHR - Associate Professional in Human Resources Practice Test