Electronic and Remote Notarization Flashcards

Can a Wisconsin-commissioned notary perform a remote online notarization for a signer located in another state?

Answer: Yes, as long as the notary follows Wisconsin law and the act is valid in the destination state

A Wisconsin-authorized remote notary may notarize for signers located in other states, provided Wisconsin law is followed and the act is recognized where the document will be used.

What is an 'electronic signature' in the context of Wisconsin notarization?

Answer: An electronic sound, symbol, or process attached to or logically associated with a document and executed by a person

Under Wisconsin law, an electronic signature is broadly defined as any electronic sound, symbol, or process linked to a document and executed with intent to sign.

In Wisconsin remote online notarization, what must appear on the electronic notarial certificate?

Answer: A statement that the notarization was performed remotely and the technology platform used

Wisconsin remote online notarial certificates must note that the notarization was performed by remote means, identifying it as a remote act.

Can a Wisconsin notary use any video conferencing platform (e.g., Zoom, FaceTime) for remote online notarizations?

Answer: No, only state-approved RON platforms that meet security standards may be used

Wisconsin requires notaries to use technology platforms that meet the state's security and identity verification requirements, not just any commercial video app.

Does Wisconsin allow notaries to perform electronic notarizations of paper documents (in-person electronic notarization)?

Answer: Yes, an authorized notary can use an electronic signature and seal on an electronic document presented in person

Wisconsin law permits in-person electronic notarization (IPEN), where the signer is physically present but the document and notarial acts are completed electronically.

What is 'knowledge-based authentication' (KBA) in Wisconsin remote notarization?

Answer: A process where the signer answers questions based on their personal history to verify identity

KBA is an identity verification process where the signer answers dynamic questions based on information from their personal and financial history that only they should know.