WI Notary Notary Journal and Record Keeping

Question 1

Is Wisconsin notaries required to maintain an official notary journal?

Accepted Answer

It is not mandatory by statute but is strongly recommended as best practice

Answer

Wisconsin statute does not strictly mandate a notary journal, but maintaining one is strongly recommended to protect the notary and document their acts.

Question 2

What information should a Wisconsin notary's journal entry typically include?

Accepted Answer

Date, type of act, signer's name, identification used, and document type

Answer

Best practice journal entries include the date, type of notarial act, description of the document, signer's name, and the form of identification presented.

Question 3

How long should a Wisconsin notary retain their journal records?

Accepted Answer

At least 10 years after the last entry is recommended

Answer

Wisconsin notaries are advised to keep their journal for at least 10 years after the last entry to protect against future claims.

Question 4

What type of journal is best for a Wisconsin notary to use?

Accepted Answer

A bound journal with pre-numbered pages

Answer

A bound journal with pre-numbered pages is best because it prevents removal or substitution of pages, preserving the integrity of the record.

Question 5

Should a Wisconsin notary record the signer's thumbprint in their journal?

Accepted Answer

It is optional but recommended as an extra layer of identity verification

Answer

Recording a thumbprint is not required in Wisconsin but is recommended as an added deterrent against fraud and identity theft.

WI Notary - Wisconsin Notary Exam Practice Test

WI Notary - Wisconsin Notary Exam Practice Test

WI Notary Notary Journal and Record Keeping