WI Notary Notary Journal and Record Keeping 3

Question 1

What is the purpose of a Wisconsin notary keeping a detailed journal?

Accepted Answer

To provide evidence of proper procedures if a notarization is ever challenged

Answer

A thorough journal serves as the notary's primary defense if the validity or propriety of a past notarization is ever questioned.

Question 2

Should a Wisconsin notary record the method of identification used in their journal?

Accepted Answer

Yes, noting the type and details of ID presented is best practice

Answer

Recording the type of identification presented and any relevant details (e.g., driver's license number, issuing state) documents that proper identification was verified.

Question 3

If a Wisconsin notary's journal is lost or stolen, what should they do?

Accepted Answer

Report the loss to the Department of Financial Institutions and consider notifying law enforcement

Answer

A lost or stolen journal should be reported to the DFI and potentially law enforcement, as it could be used to facilitate fraud.

Question 4

Can a Wisconsin notary use electronic software to maintain their notary journal?

Accepted Answer

Yes, electronic journals are permissible especially for electronic notarizations

Answer

Wisconsin notaries, particularly those performing electronic notarizations, may use electronic journal software that provides secure, tamper-evident records.

Question 5

Should a Wisconsin notary record the address of the signer in their journal?

Accepted Answer

Yes, recording the address helps confirm the signer's identity and location

Answer

Recording the signer's address in the journal adds a layer of identification documentation and is part of thorough best-practice record keeping.

WI Notary - Wisconsin Notary Exam Practice Test

WI Notary - Wisconsin Notary Exam Practice Test

WI Notary Notary Journal and Record Keeping 3