VT Notary Notary Journal and Record Keeping 2

Question 1

When a Vermont notary's commission expires, what should happen to their journal records?

Accepted Answer

The notary should retain them personally for the recommended retention period

Answer

After a Vermont notary commission expires, the notary should retain their personal journal for the full recommended retention period, not submit or destroy it.

Question 2

What is the main benefit of a notary keeping a detailed journal in Vermont?

Accepted Answer

It provides evidence of what occurred if a notarization is later challenged

Answer

A detailed journal provides documentary evidence of the notary's actions, which can be crucial if a notarization is later disputed in court or investigated.

Question 3

For Vermont RON, how long must the audio-video recording of each session be retained?

Accepted Answer

10 years

Answer

Vermont law requires that audio-video recordings of remote online notarization sessions be retained for 10 years.

Question 4

A Vermont notary's journal entry should include which detail about the identification presented by the signer?

Accepted Answer

The type of ID, issuing agency, and ID number (or last four digits)

Answer

Best practice is to record the type of ID, the issuing agency, and the ID number (or last four digits) to document that identity was properly verified.

Question 5

Can a single journal entry in Vermont cover multiple documents signed by the same person during the same appointment?

Accepted Answer

Yes, a single entry may cover multiple documents for the same signer at the same time

Answer

A notary may make a single journal entry for multiple documents notarized for the same signer during a single appointment for efficiency.

VT Notary - Vermont Notary Exam Practice Test

VT Notary - Vermont Notary Exam Practice Test

VT Notary Notary Journal and Record Keeping 2