VT Notary Notary Journal and Record Keeping 2

Question 1

When a Vermont notary's commission expires, what should happen to their journal records?

Accepted Answer

The notary should retain them personally for the recommended retention period

Answer

The journal must be submitted to the Secretary of State

Answer

The journal must be destroyed immediately

Answer

The journal passes to the next notary in the office

Question 2

What is the main benefit of a notary keeping a detailed journal in Vermont?

Accepted Answer

It provides evidence of what occurred if a notarization is later challenged

Answer

It qualifies the notary for a fee increase

Answer

It exempts the notary from liability

Answer

It replaces the need for a notarial seal

Question 3

For Vermont RON, how long must the audio-video recording of each session be retained?

Accepted Answer

10 years

Answer

3 years

Answer

1 year

Answer

7 years

Question 4

A Vermont notary's journal entry should include which detail about the identification presented by the signer?

Accepted Answer

The type of ID, issuing agency, and ID number (or last four digits)

Answer

Only the ID type (e.g., driver's license)

Answer

The full Social Security number

Answer

No ID details are needed if the notary knows the signer

Question 5

Can a single journal entry in Vermont cover multiple documents signed by the same person during the same appointment?

Accepted Answer

Yes, a single entry may cover multiple documents for the same signer at the same time

Answer

No, each document requires a completely separate journal entry

Answer

Yes, but only if all documents are the same type

Answer

No, journals are not used for multiple-document signings

Question 6

Which piece of information in a Vermont notary journal entry is most useful in proving the signer was willing and competent?

Accepted Answer

A note that the signer appeared willing and understood the document

Answer

The signer's telephone number

Answer

The fee charged for the notarial act

Answer

The date the commission was issued