Notary Seal and Stamp Requirements Flashcards

What shape is commonly used for a Virginia notary's rubber stamp seal?

Answer: Rectangle or circle — both are acceptable under Virginia law

Virginia law permits notary stamps in rectangular or circular shapes; the key requirement is that the information is legible.

When affixing a Virginia notary seal, it should be placed:

Answer: Near the notary's signature on the certificate

The seal should be affixed near the notary's signature on the notarial certificate to clearly associate it with the notarization.

May a Virginia notary use an embossed (raised) seal in addition to an inked stamp?

Answer: Yes, an embossed seal may be used alongside a photographically reproducible inked stamp

An embossed seal may be used as an additional security feature, but an inked stamp is still required for reproducibility.

A Virginia notary must update their seal if which information changes?

Answer: Their name or commission expiration date, which are required seal elements

Since the name and commission expiration are required on the seal, changes to either require the notary to obtain an updated seal.

Which of the following actions is PROHIBITED for a Virginia notary regarding their seal?

Answer: Allowing another person to use it

Allowing another person to use the notary's seal is strictly prohibited and may result in commission revocation.

What makes an inked notary stamp preferable to an embossed seal for Virginia document recording?

Answer: It produces a reproducible image visible on photocopies and scanned documents

Inked stamps appear clearly on copies and scans, meeting modern recording office and lender requirements for legible seals.