Notary Journals and Record Keeping Flashcards
6 cards from real VA NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Notary Journals and Record Keeping flashcards as text
Which of the following should a Virginia notary NEVER do with their journal?
Answer: Allow their employer to take possession of it as company property
The notary journal belongs to the notary, not the employer; the notary must retain custody of their personal journal.
What is the purpose of recording the identification document type and number in a Virginia notary journal?
Answer: To document the basis for the notary's identity verification decision
Recording the ID type and number documents how the notary verified identity, which is crucial if the notarization is later challenged.
If a Virginia notary makes an error in a paper journal entry, they should:
Answer: Draw a single line through the error, write the correction, and initial it
Corrections must preserve the original entry — using white-out or removing pages can make the journal look tampered with.
For a Virginia RON session, who may store the required audio-visual recordings on the notary's behalf?
Answer: An approved RON technology platform that meets Virginia's requirements
Approved RON technology platforms may store recordings on behalf of the notary, provided the platform meets Virginia's requirements.
A Virginia notary's journal is best described as:
Answer: A private record belonging to the notary that documents their official acts
The notary journal is the notary's own private record of their official acts and is not a public document.
Why is it important for a Virginia notary to record the signer's address in the journal?
Answer: It aids in locating the signer if needed for future verification or legal proceedings
Recording the signer's address facilitates contact if the notarization is challenged or the signer needs to be located later.
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Sources & references
Exam facts on this page (fees, format, dates, passing scores) are checked against these official sources; the date is our last check. Editorial policy
- law.lis.virginia.gov — Eligibility · verified Oct 2026
- commonwealth.virginia.gov — Fees, renewal, score validity, eligibility, exam information · verified Oct 2026