Notary Journals and Record Keeping Flashcards
6 cards from real VA NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Notary Journals and Record Keeping flashcards as text
Under Virginia remote online notarization (RON) law, what record must a notary keep of each RON session?
Answer: An audio-visual recording of the entire session
Virginia RON law requires the notary to retain an audio-visual recording of each remote notarization session.
How long must a Virginia RON notary retain audio-visual recordings of sessions?
Answer: 10 years
Virginia RON regulations require audio-visual recordings to be retained for at least 10 years.
A Virginia notary's journal entries should be made:
Answer: At the time of or immediately after each notarial act
Journal entries should be made contemporaneously — at or immediately after the notarial act — to ensure accuracy.
When a signer requests to see the journal entry related to their notarization, a Virginia notary should:
Answer: Allow inspection of the specific entry related to their document only
A signer may be shown only their own entry; the notary should protect other signers' private information in the journal.
What should a Virginia notary do with their journal when their commission expires or they resign?
Answer: Retain it securely for the recommended period; do not destroy it
The notary should retain the journal securely even after the commission ends, as it may be needed to verify past acts.
An entry in a Virginia notary journal for a refused notarization should record:
Answer: The date, document type, reason for refusal, and signer name if known
Recording refused notarizations documents that the notary properly declined and protects against claims of wrongful refusal.
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Sources & references
Exam facts on this page (fees, format, dates, passing scores) are checked against these official sources; the date is our last check. Editorial policy
- law.lis.virginia.gov — Eligibility · verified Oct 2026
- commonwealth.virginia.gov — Fees, renewal, score validity, eligibility, exam information · verified Oct 2026