USPS Data Entry Discrepancy Checks 2

Question 1

A package label shows recipient ZIP code 94103, but the database record shows 94130. What type of discrepancy is this?

Accepted Answer

ZIP code transposition error

Answer

The digits 0 and 3 are swapped between positions, making this a transposition error in the ZIP code field.

Question 2

When verifying a batch of 50 mail pieces, you notice item #23 has the city listed as 'Houton' instead of 'Houston'. This is best classified as:

Accepted Answer

A typographic/keying error

Answer

A missing letter ('s') in 'Houton' is a typographic keying error made during data entry.

Question 3

A mail piece shows Suite 400 on the label but Suite 4000 in the system. What is the most likely cause?

Accepted Answer

An extra digit was entered during data entry

Answer

An extra '0' was keyed into the suite number, a common single-keystroke insertion error.

Question 4

You are cross-checking delivery confirmation records and find that tracking number 9400111899223456789012 in the log matches 9400111899223456789021 on the label. What should you do?

Accepted Answer

Flag the record for correction before delivery

Answer

A transposed digit in a tracking number creates a definitive discrepancy that must be corrected before processing.

Question 5

Which field is MOST critical to verify first when checking for data entry discrepancies on a domestic mail piece?

Accepted Answer

Recipient ZIP code

Answer

The recipient ZIP code directly drives automated sorting, so errors there cause misrouting of the entire piece.

USPS Error Detection Test Practice Test

USPS Error Detection Test Practice Test

USPS Data Entry Discrepancy Checks 2