USPS Data Entry Discrepancy Checks 2

Question 1

A package label shows recipient ZIP code 94103, but the database record shows 94130. What type of discrepancy is this?

Accepted Answer

ZIP code transposition error

Answer

Name mismatch

Answer

Street address omission

Answer

State code conflict

Question 2

When verifying a batch of 50 mail pieces, you notice item #23 has the city listed as 'Houton' instead of 'Houston'. This is best classified as:

Accepted Answer

A typographic/keying error

Answer

A formatting error

Answer

A database synchronization error

Answer

A barcode mismatch

Question 3

A mail piece shows Suite 400 on the label but Suite 4000 in the system. What is the most likely cause?

Accepted Answer

An extra digit was entered during data entry

Answer

The sender used an outdated address

Answer

The ZIP code is incorrect

Answer

The carrier route was reassigned

Question 4

You are cross-checking delivery confirmation records and find that tracking number 9400111899223456789012 in the log matches 9400111899223456789021 on the label. What should you do?

Accepted Answer

Flag the record for correction before delivery

Answer

Deliver the package since the difference is minor

Answer

Re-scan only the last four digits

Answer

Assume the log is always correct

Question 5

Which field is MOST critical to verify first when checking for data entry discrepancies on a domestic mail piece?

Accepted Answer

Recipient ZIP code

Answer

Return address city

Answer

Postage amount

Answer

Label print date

Question 6

A clerk enters '1234 Elm St' but the original form shows '1243 Elm St'. This discrepancy is an example of:

Accepted Answer

Digit transposition

Answer

Field omission

Answer

Duplicate entry

Answer

State abbreviation error

Question 7

During a discrepancy audit, you find that 3 out of 100 records have the state field left blank. How should these be categorized?

Accepted Answer

Field omission errors

Answer

Transposition errors

Answer

Duplicate record errors

Answer

Format inconsistency errors