TN Notary Journal and Record Keeping 3

Question 1

Should a notary record a thumbprint in their journal?

Accepted Answer

It is optional but recommended for high-value transactions

Answer

While not required by Tennessee law, recording a thumbprint is a recommended best practice especially for high-value or high-risk documents.

Question 2

What is the purpose of recording the document type in a journal entry?

Accepted Answer

To identify what kind of notarial act was performed and on what document

Answer

Noting the document type helps clarify the nature of the notarization and what the signer executed.

Question 3

A signer refuses to allow their information to be entered in the notary's journal. What should the notary do?

Accepted Answer

Refuse to perform the notarization if journal is the notary's policy

Answer

If a notary has adopted a journal policy, they may decline to notarize for a signer who refuses to be recorded, as the journal is part of the notary's professional process.

Question 4

Which of the following is NOT typically recorded in a notary journal entry?

Accepted Answer

Notary's personal opinion of the signer's character

Answer

Personal opinions about a signer have no place in a notary journal; only objective, factual information about the transaction is recorded.

Question 5

How should a notary handle a journal entry when multiple signers are present for the same document?

Accepted Answer

A separate entry should be made for each signer

Answer

Each signer should have their own journal entry because the notary interacts with and verifies the identity of each person individually.

TN Notary - Tennessee Notary Exam Practice Test

TN Notary - Tennessee Notary Exam Practice Test

TN Notary Journal and Record Keeping 3