TN Notary Journal and Record Keeping 3

Question 1

Should a notary record a thumbprint in their journal?

Accepted Answer

It is optional but recommended for high-value transactions

Answer

Yes, always required by Tennessee law

Answer

No, Tennessee law prohibits thumbprints

Answer

Thumbprints are only used for criminal records

Question 2

What is the purpose of recording the document type in a journal entry?

Accepted Answer

To identify what kind of notarial act was performed and on what document

Answer

To determine the fee to charge

Answer

To satisfy IRS requirements

Answer

To allow the notary to re-create the document

Question 3

A signer refuses to allow their information to be entered in the notary's journal. What should the notary do?

Accepted Answer

Refuse to perform the notarization if journal is the notary's policy

Answer

Proceed with the notarization without recording

Answer

Report the signer to the police

Answer

Waive all fees for that transaction

Question 4

Which of the following is NOT typically recorded in a notary journal entry?

Accepted Answer

Notary's personal opinion of the signer's character

Answer

Date of notarization

Answer

Signer's name

Answer

Type of notarial act

Question 5

How should a notary handle a journal entry when multiple signers are present for the same document?

Accepted Answer

A separate entry should be made for each signer

Answer

One entry covers all signers

Answer

Only the primary signer is recorded

Answer

Entries are only needed when there is more than one notarial act

Question 6

If a Tennessee notary is asked to produce their journal by a court, which response is correct?

Accepted Answer

Comply with the court order and produce the journal

Answer

Refuse because the journal is private

Answer

Destroy the journal before appearing

Answer

Provide only photocopies and keep the original