TN Notary Journal and Record Keeping 2

Question 1

When an electronic notarization is performed in Tennessee, what record must be kept?

Accepted Answer

An electronic journal entry that meets state requirements

Answer

Tennessee's Remote Online Notarization (RON) rules require electronic journal entries for each online notarial act performed.

Question 2

Which detail is most important to include when logging a signer's identification in a journal?

Accepted Answer

The type of ID presented and its issuing authority

Answer

Recording the type and issuing authority of the identification document verifies that the notary properly checked the signer's identity.

Question 3

Can a third party subpoena a Tennessee notary's journal records?

Accepted Answer

Yes, they can be subpoenaed as evidence in legal proceedings

Answer

Notary journal records are not automatically privileged and may be subpoenaed as evidence in civil or criminal proceedings.

Question 4

What happens to a notary's journal when their commission expires?

Accepted Answer

It should be retained by the notary for the recommended period

Answer

The notary should retain the journal for the recommended five-year period even after their commission has expired.

Question 5

A notary performs 50 notarizations in one week. How should they be recorded?

Accepted Answer

Each notarization recorded as a separate journal entry

Answer

Each individual notarial act should have its own separate journal entry to ensure a complete and accurate record.

TN Notary - Tennessee Notary Exam Practice Test